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5 Tips to Better Meetings
Meetings – Even just saying the word may have made you cringe!
I wouldn’t be surprised if you have mixed feelings about meetings. On the one hand, you know they are important and can be extremely productive. On the other hand, they can be time wasters that everyone dreads. At FMTC, we strive to make our meetings constructive and beneficial for everyone. So, I’ve gathered a few tips for you to make the most of every meeting minute.
The Fantastic Five
- Agendas – Have an agenda and share it with your team in advance. An agenda is an easy way to stay focused and allow your team to digest the topics ahead of time. It also helps everyone to follow along during the meeting. We use meeting templates, and everyone fills in the notes before the meeting begins. This helps us to know what we want to discuss beforehand and also not forget important details.
- Keep it Concise – Everyone is busy and has tasks to accomplish, so leave out any details or discussions that may not be necessary. Focusing on what’s important saves time and keeps everyone’s minds from wandering to what they need to get done or what they want to eat for lunch. If we respect each other’s time, everyone will appreciate it and reciprocate the efforts.
- Stay on Track – How many times have your meetings gone off on multiple tangents? Probably more often than you’d like to admit! Not only does this eat away valuable meeting time, but can bring in insignificant topics. If an item does not require input from the entire team, have those involved stay after the main meeting to work out the details. Or, you can schedule a follow-up meeting with them.
- Involve the Whole Team – When there’s only one person talking the entire meeting, it’s easy for others to get distracted. Keep the meeting interesting and weave in questions that allow others to participate. When others know they can contribute their ideas and opinions, it opens up a meeting’s potential.
- Bring Snacks – Everyone loves food! If you’re meeting in a physical office space, bring something for people to munch on while you have your meeting. This will boost morale and energy – maybe even a sugar rush if you bring doughnuts!