Each day, I begin work hopeful that I will be able to get through my daily tasks as well as projects. The only problem is, I get so many emails, support tickets, and requests that they quickly take up my entire day! This leaves very little time for me to get any projects done. I’ve had to adapt and find a battle plan to attack the day so that it’s constructive and not just busy. I’ll share my 4 steps to a constructive and productive day in this post.
Set 2 Goals to Accomplish
If you start your day and hit the ground running answering emails, there’s a good chance you’ll never get to accomplish anything else. So, you need to set at least two goals that you want to complete that day. You can set more, but just know that you may not get to them all.
At FMTC, we have a short morning meeting where we each review what we accomplished yesterday and what we plan on accomplishing today. This keeps us accountable and helps us focus in on what we need to get done.
Ignore Emails & Notifications for a Little
Another thing I’ve had to force myself to do at times is simply STOP answering/looking at emails when they come in.
I’ve come to terms with the fact that the emails won’t stop. Sometimes, they need to wait if I have important tasks or projects to work on. I usually only do this for an hour or so, that way I don’t keep any urgent messages waiting too long, but it still gives me enough time to get in the zone and make progress on my projects.
One Word – Prioritize
We’ve all said it, “So much to do, so little time.”
There is always going to be something taking up our time, so prioritizing the most important tasks is crucial. If something can wait until later, then wait to do it.
Don’t stress over little things, and focus on completing larger tasks. They may require more time and attention, but you’ll be happy you finished them! I’ve also found that if I buckle down and get my big goals accomplished at the beginning of the day, I’m more productive and less frazzled even if I have a good amount of other tasks to do.
One of the rules/guidelines we have at FMTC is “Just because you can do something, doesn’t mean you should.”
This is difficult to do sometimes when I have the ability or knowledge to take care of something and know I can do it quickly. But, it’s important to remember that we have teams for a reason, and we need to work together to get things done. If I’m continuously doing a bunch of little tasks that others on my team can take care of, those tasks can add up to taking up a big chunk of time.
If you can delegate to others on your team, do so and focus on your goals.
Take these steps to climb the ladder of accomplishment during your workday!